Job Description
About Us: Zenith Corporate Group is a dynamic leader in the tech industry, driving innovation and excellence in corporate operations. We are currently seeking a highly organized and proactive Part-Time Operations Coordinator to support our growing team in San Jose. This role offers a flexible schedule ideal for professionals seeking work-life balance while contributing to high-impact corporate initiatives.
The Role: As a Part-Time Operations Coordinator, you will be the backbone of our daily office functions. You will ensure seamless communication between departments, manage logistics for corporate events, and maintain our high standards of efficiency. If you thrive in a fast-paced environment and enjoy problem-solving, we want to hear from you.
Responsibilities
- Office Management: Oversee the daily operations of the San Jose office, ensuring a clean, organized, and efficient workspace for all employees.
- Administrative Support: Manage calendars, schedule meetings, and prepare comprehensive meeting materials and minutes for executive leadership.
- Vendor Relations: Coordinate with external vendors and service providers for office supplies, maintenance, and catering, ensuring cost-effectiveness and quality service.
- Project Coordination: Assist in the planning and execution of corporate events, webinars, and team-building activities.
- Data Management: Maintain and update internal databases and filing systems, ensuring all records are accurate and confidential.
- Communication Hub: Act as the primary point of contact for internal and external inquiries, routing messages to the appropriate departments promptly.
Qualifications
- Experience: Minimum of 2-3 years of experience in corporate operations, administrative support, or office management.
- Education: Associate degree or Bachelor’s degree in Business Administration, Communications, or a related field preferred.
- Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace; experience with project management software (e.g., Asana, Trello) is a plus.
- Organization: Exceptional organizational skills with the ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Communication: Strong verbal and written communication skills, with the ability to interact professionally with stakeholders at all levels.
- Flexibility: Ability to work part-time hours (approx. 20-25 hours per week) with the availability to work occasional evenings or weekends for special events.